The annual meeting is scheduled for Thursday, August 20 starting at 3:30pm.

 

Below are some commonly asked questions.

When do I need to mail in my ballot?

• Please put your ballot in the mail to be received no later than Tuesday, August 18.

What should I do if i did not send my ballot in on time?

• You can bring your ballot to the Cottonwood Clubhouse on August 20 between 3:30-4:00pm to be counted.

What should I do if I lost my ballot?

• Please come by the Cottonwood Clubhouse on August 20 between 3:30-4:00pm to be verified for a new ballot.
• Alternatively, homeowners can also request a new ballot from the Inspector of Elections by emailing info@ballotboxservices.com.

How will the Annual Meeting be different this year?

• We’ll be hosting the event on Zoom, including the ballot counting, to ensure social distancing. A link will be shared closer to the date.

How can I learn more about the candidates?

• Candidate statements are available on the Resident Portal under My Community, Documents, 2020 Association Election.

Can you explain the excess funds resolution on my ballot? 

• Since the Association is a non-profit corporation, it is governed by the rules of the IRS. The IRS requires that each year, the Membership determines how any excess funds will be allocated at the end of the current fiscal year. The options, per IRS code, are to allocate these funds to the next year’s operating budget, or refund the monies to the membership. However, California Corporations Code prohibits refunds. Allocating the excess to the subsequent year’s operating budget would allow that amount to be used as revenue to offset any increase in expenses, and possibly assessments, which may be anticipated.

What happens if the proposed measure for excess funds does not pass?

• If the measure fails to pass, any excess funds would remain in the operating funds until allocated by the Board pursuant to their authority provided in the governing documents.